(整理)时间管理培训TimeManagement课件.ppt

1、(最新整理)时间管理培训TimeManagement.2021/7/261Time Management:Handling Multiple Priorities 2021/7/262This course will help you:nUnderstand myths about time managementnIdentify your personal attitudes toward time managementnDiscuss key steps in planning/prioritizingnRecognize internal/external time wastersnUt

2、ilize time management tools such as“to do”lists and time diaries2021/7/263The PresentYesterday is History.Tomorrows a Mystery.But Today is a Gift.Thats Why They Call it2021/7/264nTime is a Non-renewable resource.Once its gone,it is gone.Youll never see this moment again.nControl your time=control yo

3、ur life.2021/7/265Time,time,timenWe have many sayings about time and they make good points:nTime is money-it is a valuable resourcenThere never enough time to do a job right,but always time to do it over-we should not rush through our work at the risk of errornIf you want time,you must make time-we

4、need to allocate time according to our prioritiesnA job will fill all of the time allocated for it-poor planning and procrastination are time wastersnHave the time of your life-good time management will allow you to fulfill your personal/professional goals2021/7/26686,400nEach day your bank deposits

5、$86,400 in your checking account.nTheres just one catch.nYou have to spend it all in one day.nYou cant carry over any money to the next day.nWhat would you do?2021/7/267Every second countsnSpend every second in an efficient and effective way.nIf you fail to use the days deposits,the loss is yours.nW

6、e all have time to either spend or waste and it is our decision what to do with it.But once passed,it is gone forever(Bruce Lee).2021/7/268Realize the Value of:nONE YEAR,ask a student who failed a grade.nONE MONTH,ask a mother who gave birth to a premature baby.nONE WEEK,ask the editor of a weekly n

7、ewspaper.nONE DAY,ask a daily wage laborer with kids to feed.nONE HOUR,ask the lovers who are waiting to meet.nONE MINUTE,ask a person who missed the train.nONE SECOND,ask a person who just avoided an accident.nONE MILLISECOND,ask the person who won a silver medal in the Olympics.2021/7/269Myths of

8、time managementnWith better time management,you can find new time during the day.Everyone is limited to only 24 hours each day.nEffective time management is the same for everyone.Time management is unique for each person because each person has different priorities and goals.nActivity is good in its

9、elf.Being busy is not the same as being effective,if time is spent on low priorities.2021/7/2610Myths of time managementnTime management is a complex subject.The basic process has only five major steps.nOnce you learn the basics of time management you automatically make better use of your time.You h

10、ave to actually use time management techniques consistently.nGood time managers are born not made.Some people seem to be more naturally organized,but everyone can learn to manage his/her time.2021/7/2611Time management process1.Set your own priorities1.Personal2.professional2.Determine your goals fo

11、r each priority3.Plan the steps for goal attainment4.Allocate time appropriately for each step5.Use time management tools/techniques2021/7/2612Step 1:Set prioritiesnAre you unsure what is important to you?Think about what you would do if you only had one more year to livenYou cant do everything:nThi

12、nk about what you would like to accomplishnThink about what regrets you might have for not accomplishing something2021/7/2613Step 2:Set goals for each prioritynSpecificnMeasurablenAchievablenRelevantnTimely2021/7/2614Step 3:Plan for goal attainmentPlanning is bringing the future into the present so

13、you can do something about it now.Alan Lakein,time management“guru”2021/7/2615Obstacles to planning worknUnfortunately we often encounter a number of obstacles in planning our work:nOthers plans and prioritiesnLack of solid planning skills nTime required for good planningnPressure of other worknAbse

14、nces of examples,if the project is newnTime wasters such as procrastinationnInterruptionsTry to anticipate obstacles,so you can work around them before they become problems.2021/7/2616Poor planning consequencesnDespite obstacles we should make planning a priority to avoid:nDecreased productivity nDi

15、ssatisfaction among coworkersnMisunderstandings and confusionnPressure from othersnPoor work quality,accidents,errorsnWasted time/resources2021/7/2617Planning,the starting pointnFor all major tasks you should consider:nWhy is the job necessary?Whats its purpose?nWhat goals do you want to achieve?nWh

16、en is best time of day or schedule to do it?nWhere is the best location to do it?nWho would produce best results?Is training needed?nHow should it be done(traditional/innovative)?nWe can make more efficient use of our time by scheduling certain activities at certain time of the day.2021/7/2618Step 4

17、:Plan to allocate timenVisualize the end result:your goalnEstimate the time requirednBreak the whole into piecesnDevelop a schedulenCheck your progress against your time estimatenRefine the schedule if needednAnticipate/allow for possible problems2021/7/2619Step 5:Time management tools and technique

18、snUse“to do”lists for planningnCreate a time diary to track where your time actually goes nBecome aware of your external and internal timewasters and avoid themnPulverize paperwork2021/7/2620Use a planner effectivelynComputer,PDA,Diaryetc.nSelect the one youll carry with.nKeep all of your calendars

19、on one system.nAt the beginning,record project due dates,report deadlineetc.nHave a place to store notes.Eliminating“floating”paper.nUse pencil because schedules change.nKeep it handy.nEncourage group use of Groupwise.2021/7/2621The“to do”list:a power toolnUse it as a master planning toolnUse annual

20、,monthly,weekly versionsnStatistics prove youll be more productivenIts a visual schedulenIt acts as remindernIt gives directionnYou get satisfaction when items are crossed off2021/7/2622Get things donenAllow for emergencies,dont overbooknSchedule the most challenging tasks when you are most alertnKe

21、ep your goals in mind.Focus and dont give up.nEvaluate your priorities continuously during the day and always work on the most important task first2021/7/2623Setting prioritiesnPrioritizing is identifying the appropriate value and order of events.n80/20 RulenIn any list of tasks,80%of the importance

22、 lies in 20%of the list.nImportant v.s.urgentnIs the tall full?nPut the big rocks in first!nThere is always rooms for more.2021/7/2624ABC systemnDecisions,decisions,decisions.nBreak overall goals down into manageable activities.nList the activities in priority order.nLabel the high priority activiti

23、es A,lower priorities B,low priorities C.nDo the As first!2021/7/2625Conquer procrastinationnFear of success and failure.nDivide a lengthy task into smaller,shorter parts.nSet a deadline.nDo the most unpleasant part first.nPacing:running with someone ahead.nDevelop a conditioned response to the task

24、s.nMake a game of it.nBuild in rewards.2021/7/2626External time wastersnBe aware of ways others or the environment waste your time:nInterruptions,especially email nOffice socializingnToo many meetingsnUnscheduled visitorsnPoor work environmentnUnclear goalsnTrying to get others cooperationnBureaucra

25、tic“red tape”nOthers you can think of _2021/7/2627Internal time wastersnBe aware of ways in which you waste your own time:nProcrastinationnLack of planningnLack of prioritiesnIndecisionnSlow reading skillsnPhysical or mental exhaustionnNot being able to say“no”nMessy work areasnLow motivationnOthers

26、 you can think of _2021/7/2628TOSS paperwork/emailnTrim remove yourself from excess email,mail,memo,newsletter,and magazine routings nOutsource immediately throw it away,pass it on,put it in a tickler file,delegate.nSave file things you must save immediately.Regularly compress and purge paper and el

27、ectronic files.80%of what you keep,youll never use again!nStart Do it now.Set aside time daily to handle email and paperwork,then junk it,handle it,answer it,file it as you work through the pile 2021/7/2629Summary(I)nTime is ultimately the most precious commodity and the most valuable resource.nThe

28、key to managing time is event control.2021/7/2630Summary(II)nDevelop balanced personal and professional priorities.nFind and use a great calendar.nDevelop plans annual,monthly,weekly.nNote all deadline on your plans.nMake a“to do”list daily.nPrioritize and reprioritize your daily list.nWork on your top priorities first.nEffectively dealing with other people.nConfront your own indecision and delay.nKeep focused on and get end results.2021/7/26312021/7/2632