商务英语写作Unit-20-Trading-Correspondence3课件.ppt

1、Trading Trading Correspondence(3)Correspondence(3)ObjectivesObjectivesTo learn some samplesTo master some guidelines for writing letters of terms of payment,shipment and insurance To learn some useful expressions IntroductionIntroduction(1)Terms of PaymentTerms of Payment IntroductionIntroduction(2)

2、ShipmentShipmentMode of ShipmentMode of Shipment1.Sea Transport Regular Shipping Liner(Liner Transport)Shipping by Chartering2.Rail Transport3.Air Transport4.Road Transport/Inland Water Transportation/Parcel Post Transportation5.Container Transport/International Combined transportTerms of ShipmentTe

3、rms of Shipment Time of Shipment Port of Shipment/Destination Partial Shipment/Transshipment Shipping Advice Lay Time and Demurrage Shipping Documents IntroductionIntroduction(3)InsuranceInsurance Basic Concepts in Insurance Insurer 保险人保险人 The insurer is the party that provides the insurance service

4、 and makes payment in case of loss.Insured 被保险人被保险人 The insured is the party who is insured against possible loss and to whom compensation is made.Insurance Policy 保险单保险单 The insurance policy is the contract made between the insurer and the insured.Insured Amount 保险金额保险金额 The insured amount is the a

5、mount of money the insurer agrees to cover the insured goods against loss.In other words,the insured amount is the upper limit of compensation payable to the insured in case of loss.Premium 保险费保险费 The premium is the money paid to the insurer for the insurance service.InsuranceInsuranceBasic Covers1.

6、F.P.A.(Free from Particular Average)W.P.A.(With Particular Average)3.All Risks InsuranceInsurance Additional Insurance1.TPND(Theft,Pilferage and non-delivery)2.Fresh Water and Rain Damage3.Risk of Shortage4.Risk of Intermixture and Contamination Risks5.Risk of Rust 6.Import Duty Risk 7.War Risk 1.St

7、ate the terms of payment clearly;2.State clearly and correctly the total amount of the value;3.State when the L/C and draft shall be established and sent to the receiver;4.State what amendment shall be made in L/C if any changes are made in shipment or related issues.Guidelines for Writing Guideline

8、s for Writing Letters of PaymentLetters of Payment 1.State the suitable time of departure or arrival by saying“before.”,“not later than.”,“in July”,etc.2.Fax the notice to the buyers immediately after the goods are loaded on board the ship;3.State whether“transhipment”/“partial shipment”is allowed.G

9、uidelines for Writing Guidelines for Writing Letters of ShpmentLetters of Shpment 1.the name of the insurer;2.the number of the order and goods insured;3.the risks covered;4.the total value covered;5.the amount of premium.Guidelines for Writing Guidelines for Writing Letters of InsuranceLetters of I

10、nsuranceUseful Expressions(1)Payment Our terms of payment is confirmed and irrevocable letter of credit.2.For payment we require 100%value,irrevocable L/C in our favour with partial shipment allowed clause available by draft at sight.3.Weve drawn on you for payment of the invoice amounting to$20,000

11、.4.With regard to terms of payment,we regret being unable to accept dicuments against payment.5.Upon receipt of your advice,we shall open the letter of credit immediately.Useful Expressions(2)Shipment1.Shipment is to be made in three equal monthly lots during April to June.2.Generally,shipment can b

12、e effected within 30 days after receipt of your L/C.3.We regret our inability to comply with your request for shipping goods in early May,because the direct steamer sailing for your port calls on our port only around the 20th every month.4.We shall be very much obliged if you will effect shipment as

13、 soon as possible,thus enabling them to catch the brisk demand at the start of the season.5.As stipulated in the contract,we have airmailed to you a set of shipping documents upon the completion of shipment Useful Expressions(3)Insurance As to the goods priced on CIF basis,our company will insure ag

14、ainst All Risks for 110%of invoice value.Breakage is special risk,for which an extra premium will be charged.3.We generally insure W.P.A.,F.P.A.and A.R.4.We regret our inability to comply with your request for covering insurance for 150%of the invoice value,because our contract stipulated that insur

15、ance should be covered for 110%of invoice value.5.We have concluded the business on FOB basis,so the insurance should be effected by you.ReviewReviewTo learn some samplesTo master some guidelines for writing letters of terms of payment,shipment and insurance To learn some useful expressions Keys to

16、PracticeKeys to Practice Practice 1Practice 1 A.1.reference 2.delivery 3.open 4.accordingly 5 amendments 6.stipulations 7.accordance 8.favorable B.1.insure 2.against 3.invoice 4.premium 5.policy 6.refund Practice 2Practice 21)We are in receipt of your letter of July 202）Unfortunately we are unable t

17、o comply with your wishes3）we can only make a partial shipment of ten machines in September and the remaining ten in October4)please amend the covering credit to allow partial shipment and advice to us.5)we can request the manufacturers to expedite delivery.Practice 3Practice 3Dear Sirs,We refer to

18、our Purchase Confirmation No.345 for 5000 pieces of“White Rabit”Blanket.We have opened through Bank of China a confirmed and irrevocable L/C No.789,totaling USD$2800.Please see to it that the above mentioned articles should be shipped before the end of August and the goods should be covered insuranc

19、e for 130%of the invoice value against all risks.We know that according to your usual practice,you insure the goods only at invoice value plus 10%,therefore,the extra premium will be for our account.Please arrange insurance as per our requirements,and we await your advice of shipment.Yours faithfull

20、y,Writing Task 1Dear Sirs,We are glad to inform you that the goods under your order No.EC9429 are ready for shipment.We hope your L/C will reach here within 10 days.Upon receipt of your L/C,the consignment will be shipped immediately.Your immediate reply would be highly appreciated.Sincerely yours,W

21、riting Task 2Dear Sirs,We are under the necessity of requesting your cooperation to advance shipment of the goods under our purchase Contract No.65 from August,the contracted time of delivery,to July.We can easily imagine the inconvenience which our request may cause you,but,we believe you understan

22、d perfectly that we would not put this before you if it should not be absolutely necessary.In view of our pleasant relations,we are sure that you will make special efforts to comply with our request.Your cooperation in this aspect will be fully reciprocated in the future.We await your early reply.Si

23、ncerely，Writing Task 3Dear Sirs,Your Order No.2009086As requested,we are pleased to confirm having insured the above shipment for 130%of the invoice value with the agent of the PICC against All Risks for USD 2,200.The policy will be sent to you in a week with our debit note for the premium.Yours faithfully,