国际商务谈判ArrangingtheTimeScheduleofaVisit课件.pptx

1、Arranging the Time Schedule of a Visit Arranging the Time Schedule of a Visit J0908发表人：发表人：XXXXXXXXX：PresentationXXX：PPT making、Final arrangementXXX：Materials CollectionXXX：Materials Collection Meeting a guest at the airportSteps:1.Make sure of the person youll meet Excuse me,are you Mr.2.Introduce

2、your leader,yourself and your company Im from.May I introduce you to Mr.,our chief manager;he has come to see you.3.Welcome and greeting Welcome to Tangshan.Is this your first trip to Tangshan?How was your trip?(the flight was smooth and the weather was nice all the day/we ran into thunderstorm over

3、 Hong Kong,the airplane was so tossed about that almost everyone got airsick.)I hope youll have a pleasant stay here.Meeting a guest at the airportSteps:4.Baggage/luggage Let me help you with the suitcase.5.Where to go The car is waiting for us outside.Weve reserved a suite for you at hotel.Shall we

4、 go to the hotel directly or you want to stop somewhere else.Everything is ready for your visit.Basic requirements1.The meeting place A meeting room/lecture theatre capable of holding up to 70 participants,with audiovisual facilities;An area close to the meeting room for a registration/information d

5、esk,and for exhibitors,and posters;An area close to the meeting room for coffee/tea breaks.could be shared with theregistration/exhibit etc.room;Toilet and washroom facilities;A restaurant/canteen,and/or the facility to provide lunches buffet lunches are adequate,but sufficient seating is necessary.

6、The availability of a smaller room for group and committee meetings is desirable.Basic requirements2.Hotels Sufficient hotels and guesthouses for the participants,within reasonable distance of the meeting place and within a range of price brackets.3.Travel arrangements Adequate air and rail links wi

7、th the conference location.4.Local transportation If the meeting place is not within walking distance of the hotels,coaches/transport must be provided.5.Local host Arranging and running a conference is time-consuming,and before making an offer the local organizer(conference host)should ensure that s

8、ufficient time and support will be available.Basic requirements6.Social arrangements Participants hotels should normally be located in an area served by suitable restaurants and bars;A reception,possibly sponsored by one of the exhibitors,or by the host institute,is normally arranged for the first e

9、vening;A conference dinner,possibly with musical entertainment,is normally arranged at a local restaurant,hotel or at the institute;A half-day“field trip”visiting a local tourist attraction is usually arranged as an option,either midway through the conference,or at the end.Host:1.Mr.Smith,I come to

10、make sure of the schedule.Its your first trip here and wed like you to feel at home.2.There are some minor details Id like to mention.We think youd like to taste./And would you interested in.?3.Well leave some evenings/days free,that is,if its all right with you.4.Is there anything special youd like

11、 to do?5.But wouldnt you like to spend an extra day or two in Beijing?(used when the visitor asks you to book the ticket.)6.Then its all settled.Thank you for your cooperation.Weve arranged our schedule without an trouble.Outline:一、一、Introduction二、二、Greeting三、三、Talk about the scheduleGuest:1.Were yo

12、u thinking of any particular place you wanted to take us to?2.That would be nice.Weve heard so much about it.3.Is there any way of ensuring well have enough time for our talks?/please ensure that well have enough time for our talk.4.Wed like to see/watch/visit/taste.5.Wed like to have some evenings

13、free.For wed have to compare notes on what weve discussed during the day.6.Would you please see that our plane tickets are booked for Tuesday,the day after we wind up our talks?7.You see,weve got to report back to the head office.8.Were sure well be in and out of Beijing pretty often in future.Outli

14、ne:一、一、Introduction二、二、Greeting三、三、Talk about the scheduleUseful Expressions1.我特地为你们安排使你们在北京玩的愉快。Ive come to make sure that your stay in Beijing is a pleasant one.2.我相信这是对我们的特殊照顾了。Youre going out of your way for us,I believe.3.如果你们感到方便的话，我想现在讨论一下日程安排的问题。Its just the matter of the schedule,that is,if

15、 it is convenient of you right now.4.我认为现在可以先草拟一个临时方案。I think we can draw up a tentative plan now.Useful Expressions 5.如果他有什么意见的话，我们还可以对计划稍加修改。If he wants to make any changes,minor alternations can be made then.6.我们是否能保证有充足的时间来谈判？Is there any way of ensuring well have enough time for our talks?7.那么我

16、们的活动在晚上也安排满了吗？So our evenings will be quite full then?8.如果你们愿意的话，我们想留几个晚上供你们自由支配。Well leave some evenings free,that is,if it is all right with you.Does Friday work better for you?(星期五好吗?)我那天不方便。我那天不方便。That day is no good for me.That day doesnt work well for me.我那天很忙。我那天很忙。Im busy that day.Thats a ba

17、d day for me.Im not available that day.我们的人能去参观你们公司吗我们的人能去参观你们公司吗?Would you like us to visit your company?Would you like to have our people visit your company?Shall we have some of our people visit your company?我们安排在上午我们安排在上午9点。点。Were scheduled for 9 a.m.Were set for 9 a.m.Were on for 9 a.m.Can you

18、change the date?(你能改个日子吗?)恐怕不行。Im afraid I cant./Im sorry I cant.Theres no way I can.这里的这里的schedule是动词，是动词，表示表示“安排日程安排日程”、“预定预定”。这里的这里的set指指“决定决定(日子、日子、时间等时间等)”。这里的这里的on指指“安排好的安排好的”。Useful ExpressionsAn Example of Arranging the Time Schedule of a VisitW:Hello,Mr.Smith.Have you had a good rest?S:Yes,

19、thank you.W:Mr.Smith,may I introduce you to Mr.Lin,our section chief?Mr.Lin,Mr.Smith is the Manager of Far East Trade Department of Timex Company.S:Its my pleasure to meet you.L:Glad to meet you,too.How is service here?S:Quite good.And I like the food here.L:Ive come to make sure your stay in Xiamen

20、 is a pleasant one.If it is convenient for you right now,lets talk about the schedule of your visit.I think we can draw up a tentative plan together.Tomorrow Ill show you round our factory at half past eight.What do you say to it?S:Im for it./（I agree.）An Example of Arranging the Time Schedule of a

21、VisitL:Would you mind a day of sight-seeing?S:Thanks.Maybe later.Lets get business over first.L:I had thought a sightseeing trip between talks would be a welcome diversion.Business can be combined with pleasure.S:Well,I appreciate it if you arrange it.Which place did you have in mind?L:What about Gu

22、langyu Island and Nanputuo Temple?S:That would be nice.When?L:The day after tomorrow.S:Shall we have enough time for our talks?L:Well have talks at half past two tomorrow afternoon and well continue with our talks at nine a.m.on the fourth day.So long as we know each others requirements and we dont

23、get bogged down on details,Im sure well be able to finish our talks on the fourth day.An Example of Arranging the Time Schedule of a VisitS:I hope so.Lets do our best to make everything smooth sailing.L:There is something Id like to mention.S:Yes?L:Id like to host a dinner in your honor at seven ton

24、ight.S:Thanks.My evenings will be quite full then?L:Oh,no.Ill leave some evenings free,that is,if its all right with you.S:Oh,sure.Thats what I wanted to suggest.In the evening,Ill have to think about what we discussed during the day.L:Right.Is there anything special youd like to do?S:There is.I wou

25、ld like to talk to some of the technicians,if it is possible.L:That can be easily arranged.That can be done when you visit the factory.After that youll know our factory and products better.An Example of Arranging the Time Schedule of a VisitS:Yes,itll be easier for us to get down to facts.By the way

26、,can you recommend a good restaurant?Id like to give a farewell dinner to express my gratitude/(thanks)to you.L:Thank you.Tell me which day and Ill ask Miss Wang to make reservations for you.S:The evening before my departure/I leave.And would you see that my plane ticket is booked for next Tuesday?W

27、:Sure,Ill see to it.L:Wouldnt you like to spend an extra day or two in Xiamen?S:Im afraid that I cant.I have to report back to the head office.L:I see.Maybe some other time then.S:Im sure Ill be in and out of Xiamen quite often in future.L:Then its all settled.Thank you for your cooperation.Im sure the talks will go well.You see,weve arranged our schedule without any trouble.Sample Visit Schedule.pdfTime ScheduleThank You