1、.1Notes.2Objectives A brief introduction to notes The use of notes Types of notes Sample study How to write personal notes Key points of notes Grading standards of TEM4 Exercises Homework.3A Brief Introduction to Notes piece of writing to call attention to something, or a short letter. informal writ
2、ten communication and commonly used by business people. Different styles of notes may be suited to different circumstances. BackSay something about notes as you know!.4The use of a note To tell others to do something To ask others to do sth for them Ask for a leave, ask a friend to call To say thank
3、sBack.5Types of notes According to the function Note for leave Message slipback.6Sample Study.7Sample 1 : A note to a professor to make an appointment 12 Sep. 2011Dear Mr. Renner,Dear Mr. Renner, Could I see you sometime tomorrow to talk Could I see you sometime tomorrow to talk about my dissertatio
4、n? Ive completed the outline about my dissertation? Ive completed the outline and would be grateful if you could have a look at and would be grateful if you could have a look at that. Please let me know what time is convenient that. Please let me know what time is convenient to you. (My contact numb
5、er: 134566786443)to you. (My contact number: 134566786443) Thank you. Thank you. Li Hong Li Hong .8Sample 2 : A note to ask for sick leave 6 Oct. 2011Dear Mr. Lee,Dear Mr. Lee, I would like to apply for 3 days of sick leave I would like to apply for 3 days of sick leave as I am down with a bad attac
6、k of flu. I enclose as I am down with a bad attack of flu. I enclose the Doctors Certificate and hope that this is the Doctors Certificate and hope that this is satisfactory.satisfactory. Thank you. Thank you. Tom Green Tom Green.9Sample 3 : An apology in a short note 12 Sep. 2009Dear Mr. Preston,De
7、ar Mr. Preston, I am very sorry I arrived late for your I am very sorry I arrived late for your presentationpresentation. I was unavoidably . I was unavoidably detaineddetained. Again, . Again, my sincere apologies.my sincere apologies. Liang Jin Liang Jin .10Sample 4: Note of a telephone message 18
8、 Aug. 18 Aug.Stephy,Stephy, Please Please callcall Edward Boyle on 075957785 Edward Boyle on 075957785 aboutabout your order for 50 computers. It is not your order for 50 computers. It is not very urgent.very urgent. Mary Mary .11Sample 5: Note for the expected visitor when you are away 8 Oct. 8 Oct
9、.Dear Miss Berry,Dear Miss Berry, I am sorry that Im not in the office to meet I am sorry that Im not in the office to meet you. Im in Mr. Lawrences office. Please take you. Im in Mr. Lawrences office. Please take the elevator to the 6th floor.the elevator to the 6th floor. His office is the first o
10、n the left. His office is the first on the left. Richard Richard .12Answer the Following Questions Is there a general format of notes?Is there a general format of notes?Whats the outstanding feature of notes?Whats the outstanding feature of notes?Can you see the difference between the above Can you
11、see the difference between the above notes? Whats the difference?notes? Whats the difference?4. Can you find some other characteristics of 4. Can you find some other characteristics of notes?notes?Answer: formalityWhen social status considered, the style may become formal. Use some polite expression
12、s, such as: a. Could I? b. Would it be possible? c. I would be very grateful if PS: what register to use depends on how well you know the person you are writing to . It is always necessary to develop a sense of appropriateness. .13The content Date: the day, the morning or afternoon of the day, or th
13、e exact time, or the date. With or without the year, right top Salutation: informal. With or without “Dear” Body: colloquial in tone, informal in language Signature: full name or family name or given name. With or without the complimentary closing, “sincerely”, “faithfully” at the end; but you must
14、put your name. Salutation BodyDateSignature.14Sample 5: Note for the expected visitor when you are away 8 Oct. 8 Oct. 20112011Dear Miss Berry,(:)Dear Miss Berry,(:) I am sorry that Im not in the office to meet I am sorry that Im not in the office to meet you. Im in Mr. Lawrences office. Please take
15、you. Im in Mr. Lawrences office. Please take the elevator to the 6th floor.the elevator to the 6th floor. His office is the first on the left. His office is the first on the left. Yours, Yours, Richard Richard A dotA comma/ colonLeave a blank space for 4 lettersComplimentary closing and signature mu
16、st be separated into two lines.No punctuationBackNo dot.15Characteristics of notes Not post, just to send them Simpler in form : Dear, date writing, complimentary closing often informal in language: a. not always complete sentences b. contractions, abbreviations Its outstanding feature is shortness.
17、Back.16How to Write Personal Notes Personal notes vary with the particular purposes of different types of note writing. More often, the personal note is used between friends or acquaintances, and it can be left for the addressee by the writer himself (herself) or passed on to the addressee by someon
18、e else on a certain occasion. Generally, no envelope is needed, and the addresses of the addresser and addressee may be not written either. .17Guides for Writing Personal NotesGuide 1: Make a direct indication of the matter. 1. Just a line to inform you that I am leaving for Shanghai to attend a mee
19、ting tomorrow. 2. I am on an urgent mission and want to get to Hong Kong as soon as possible. 3. Im going to attend an important academic conference next Monday morning. 4. A professor, who called himself Mr. John, arrived from Beijing a few days ago, and he has just rung up.18Guide 2: Make a reques
20、t or a promise to do something. 1. You are requested to ring him up this evening any time from 9:00 to 12:00. 2. Ill write to you soon. 3. So I ask to be given permission to be absent from Spoken English Course on Monday morning.19Guide 3: Express thanks. 1. Thanks a lot.2. Ill be grateful to you if
21、 you. Back.20Key points of notes 开门见山: 不需要写信人地址，收信人地址及结尾语 结构上: 称呼、正文、署名和日期。 便条通常较短，但有时涉及的事项较多，特别是留言条，有时可能相当于一封简短的书信。 语言上：简洁明了；简单句、省略句用得较多。Back.21Exercise 1Translate the following note into Chinese. Answer 7 Sep. 2008Dear Mr. Li, Im going to attend an important academic conference next Monday morning
22、. So I ask to be given permission to be absent from Spoken English Course on Monday morning. I am awaiting your approval. Henry Porter.22尊敬的李先生: 我下星期一上午要出席一个学术会议，因此，请允许停上下星期一上午的英语口语课。等候批准。 哈利.波特.23Exercise 2Translate the following note into English. Answer毛博士： 一个自称约翰先生的教授几天前从北京到的。他刚打电话来，请您在今天晚上9：00-
23、12：00期间任何时候给他回个电话，号码是34579634。 尹 09年8月10日.24 10 August. 2009Doctor Mao, A professor, who called himself Mr. John, arrived from Beijing a few days ago, and he has just rung up. Youre requested to ring him up this evening any time from 9:00 to 12:00. His contact number is 345796. Yin.25Exercise 3 You
24、work for a company which is going to buy a set of equipment from China. You are asked to translate a lot of specifications and instructions within four months, which is impossible. Therefore you decide to advertise for two experienced translators as soon as possible. Answer Write a short note to Mr.
25、 Mark Hilton, the Public Relations manager. Ask for two translators. Explain the reason. Mention your urgency.Write 30-40 words.26 11 Oct. 2009Dear Mr. Mark Hilton, As our company is purchasing a set of equipment, a lot of materials have to be translated, which is impossible to do within four months
26、. Could you advertise for two experienced translators in the newspapers? It is urgent. Mary Li .27 Write 30-50 words. Write 30-50 words. Exercise 4Yo u w i l l l e a v e f o r H a m b u r g t o a t t e n d t h e Telecommunications Trade Fair. Please write a note to inform your clients. Answer.28 23
27、Dec. 2009Dear Mr. Peterson, I will be out of the office for ten days from 18th March. I will be attending the Telecommunication Trade Fair in Hamburg. While I am away my colleague Charles Richards will be looking after my clients, please contact him with any queries or problems you may have. Jim Gre
28、en Back.29Homework Review.30Exercise 1 You cant get to your English classes this morning because you are ill. Write a note to your English teacher asking for sick leave. Tell the teacher that you have asked a classmate to collect exercise materials. 30-50 wordsAnswer.31 (date)Dear professor (salutat
29、ion) I sorry I wont be able to come to your lecture today because Im ill. Please grant me leave for two hours. I hope you dont mind my asking Lin Tao to collect handouts (if any) and bring me the assignments. Thank you. (signature) .32Exercise 2 You arranged to see a foreign friend of yours at 2:30
30、p.m. in the Institute. Now you cant get there. Leave him/her a note in the Reception. 50-80 wordsAnswer.33 (date)Dear (salutation) I sorry I wont be able to see you at 2;30 this afternoon. Ive just been called away for something urgent. Ill give you a ring when Im back, to arrange for the meeting so
31、me other time. (signature) .34Exercise 3 You are just going to leave the office when someone phones your manager. This is what he says. “oh, he isnt inwell, I wonder if you could take a message and leave it for himthankstell him that David calledI was going to meet him at the Conference Centre tomor
32、row at 9, but I cant make it now as something urgent has cropped upon-perhaps he could ring me back to arrange some other timegot that? Thanks. Bye. Now write a clear note for your manager. 50-80 wordsAnswer.35 (date) (salutation) David called you and said that he would not be able to keep the 9:00
33、oclock appointment with you as something urgent cropped upon him. Youre expected to ring him back to arrange some other time. (signature) .36Exercise 4 You are going to apply for a job of English teacher during summer holidays, which is advertised on the newspaper. You really want it and enclose you
34、r resume as well. Write a note to apply for this vacancy. Answer.37 April 20. 2011Dear Sirs: I have learned from the newspaper that there is a vacancy for a teacher of English during the summer vacation. I wish to be considered as an applicant for the position. Enclosed is my resume. I would be greatly grateful if you would grant me a chance for an interview. Respectfully yours, Amelia
