1、 Time For TimepragmaticaEat That Frog!pragmaticaThink on Paper!A)Decide exactly what you wantB)Write it downC)Set a deadline for this goal:sub-deadlines if necessaryD)List everything to be done to achieve this goalE)Organise this list into a planF)Take immediate action on this planG)Resolve to act t
2、owards achieving this plan every daypragmaticaGoal Setting S M A R Tpragmatica12 Time Management Habits For LifepragmaticaFor effective management of time there needs to be a reasonable attempt made to look at the time and resources required to complete a task:QualityResources TimeThe quality of the
3、 outcome is directly influenced by the resources and time constraints involved.pragmatica1)Set The TableA)Decide exactly what you want.B)Write down your goals and objectives.pragmatica1)Set The Table(Cont)A time management system is ineffective if defined goals are not there to work towards.1)Strate
4、gic Goals-long term goals,perhaps out to five years 2)Tactical Goals-medium term goals,from 3-12 months ahead 3)Operational Goals-short term goals defining the exact action to be taken,the schedule may cover hours or days pragmatica2)Plan Every Day In Advance*Think On Paper*The Day Before*Get a syst
5、em*6PspragmaticaFace the current realityConfront the brutal factspragmatica3)Pareto Principal80/20 Rule:80%of the results emanate from 20%of the actions taken.Economic Law:Vilfredo ParetoApply this rule to everything you do.pragmatica4)PrioritiseConsider the consequences:Think Long Term.Motivation R
6、equires Motive.What are the Motivations behind Priorities?Practice Creative Procrastination.pragmatica5)The Law Of Forced EfficiencyThere is never enough time to do everything,but there is always enough time to do the most important thing.AKA:Eat That Frog.Brian Tracypragmatica6)A B C D E MethodA=So
7、mething You Must Do.B=Something You Should Do.C=Something That Would Be Nice To Do.D=Something You Can Delegate.E=Something You Can Eliminate.pragmatica7)The Law Of ThreeThe three most important things you do,contribute the most value to your goals.Do what you can,with what you have,where you areThe
8、odore Roosevelt.pragmaticaExercise45 MinutespragmaticaThree Results For each Area1.Three Most Important Business Or Career Goals2.Three Most Important Family or Relationship Goals3.Three Most Important Financial Goals4.Three Most Important Health Goals5.Three Most Important Problems Right Nowpragmat
9、ica8)Prepare Thoroughly In Advance-Clear The Clutter-Create A Comfortable Workspace(Consistent)-Take The First Step-One Bite At a Time-Be prepared For Continual Personal Development-Read,Read,Read.pragmatica8)Prepare Thoroughly In AdvancelHow our workspace is organised has an impact on how efficient
10、 we are-try the following to improve efficiency De-clutter your desk by clearing it at the end of each working day File documents once they have been used Purge files regularlyOrganise a work flow system in your space pragmatica8)Prepare Thoroughly In AdvancelThe telephone can be responsible for eat
11、ing vast quantities of time-control the phone by using:Batch your outward calls Delegate calls that you dont have to make personally to one of your team Terminate calls once the business has been done Set up a rota in your team for handling incoming callspragmatica9)Identify Constraints-List Limitin
12、g Factors-Pareto:80%of the constraints are internal-Look Into Yourself-Be Objective-Be Accurate-Evaluate Goals and Deadlines-Paper:Handle each piece of paper only oncepragmatica9)Identify Constraints(Cont)Manage Interruptions:Try to reduce the number of interruptions by applying the following techni
13、ques:-Create a visual barrier at your workspace to reduce the incidence of drop-in visits -Dont have extra chairs in your workspace-people do not hang around as long if they must stand-For important work-move to another space so the potential interrupters cant find you!-Tell people that you are busy
14、,explain why and arrange to contact them at a more suitable time pragmatica10)The Big OneAttitudepragmaticaAttitudeGrabbing The Oyster:3As ProfileBritish Airways Putting People FirstpragmaticaPlanningA plan is a road map set in real time to reach an objective or set of objectives through the use of
15、defined resourcespragmaticaPlanningProactive Vs ReactivepragmaticaPlanning ExercisepragmaticaSummarypragmatica-Have a great planning system and use it -Take on realistic goals and schedule accurately -Do not over-commit -Set and agree priorities to distinguish between urgent and important tasks -Bui
16、ld in some flexibility to cope with anything unexpected -Control your documents,workspace and phonepragmatica-Dont procrastinate Manage Your Time Today-Define and use periods of quality time in your schedule -Learn to say No in a professional manner -Stay away from perfectionism and aim for excellen
17、ce -Build in time for personal developmentpragmatica Set Goals-Are they realistic and challenging?-Have they been agreed with the manager and linked to the performance appraisal system?-Do you know what it will look like when you have achieved the goal(visualisation)?-Are the goals important to you?-Is there a time bound aspect to the goals?-Are the goals SMART?-What will the reward be once the goals have been achieved?pragmatica
