1、商务英语写作商务英语写作Chapter EightChapter EightInvitation and Thank-you Invitation and Thank-you LettersLetters Invitation lettersWhy people Invite?People write and send out invitations whenthey want to invite others on a variety of social occasions both in ones personal life and in business.1.Various reason
2、s:l A special eventlThe launch of a new productlThe opening of a new branch officelThe retirement of a senior executivelGraduation ceremonieslConferencelJob-related partieslWedding ceremonies or banquetslBusiness anniversaries 2.Two types of invitation lInvitation card:Formal invitationlInvitation l
3、etter:Informal invitation Two types of invitationlFormal invitation are usually given for formal banquets and important receptions.They are usually printed on cards and sending in envelopes.lInformal invitation,also known as letters of invitation,are usually sent for informal parties,dinners,get-tog
4、ethers,etc.3.Major elements in invitation cardlSenders namelExtra information of the senderlPolite expressions of“inviting”lWhat is happeninglName of the guest,handwritten on a printed letterlPlace of the occasionlTime of the occasion lDress requirementlContact number 4.Main Contents of InvitationuI
5、nvite the reader to the gathering.uOffer a reason for the gathering.uGive the date,time,and place of the gathering.uR.S.V.P.or Regrets Only lR.S.V.P.=rpondez sil vous plait.It means“Please let us know if you plan to attend.”l“Regrets Only”is used asking those who CANNOT attend to notify the host in
6、advance.Sample 1:General director of the Canadian Trade Exhibition Cordially invites the pleasure of the company of Mr.Victor Henry At a buffet party in Bai Yun Hotel on Monday,August 21,at 7:00p.m.R.S.V.P.Semi-Formal Dress (202)555-6908 Sample 2:You and a guest are cordially invited to attend the B
7、arton Cooper,Co.Annual Holiday Dinner Dance Friday,the tenth of December 7:00p.m.to Midnight Sand Point Country Club Seattle Black Tie Response to invitation lettersl Thank-you letterl Refusal letter 1.Thank-you letterlA letter of appreciation should always be sent after receiving:1)gifts;2)attendan
8、ce as a guest;3)an interview;4)any of the great varieties of circumstances Thank-you letters1.Begin with a statement of thanks.(State the general appreciation for what the reader has done for you.)2.Be specific about which is appreciated,which reflects a sincere feeling of gratitude.3.End with a pos
9、itive and genuine statement.Languages in useGeneral appreciationIt was very kind of you to doYour managements combination of enthusiasm,competence and flair is very impressive.(贵公司管理层的热情、能力和资质贵公司管理层的热情、能力和资质给人留下深刻印象。给人留下深刻印象。)We were deeply impressed byPlease accept my sincere appreciation forIm wri
10、ting to thank you forThank you very much for Languages in useA sincere personal commentIt was particularly helpful for us to learnI hope one day I can have the opportunity toI sincerely trust an opportunity will present itself to meet you at later timeI enjoyed the short stay at your home which is b
11、oth delightful and memorable.Our trip to Canada was very much enhanced by your kind arrangements and hospitality.Languages in usePositive and genuine endingYou should be very proud of your I am looking forward to the opportunity to work with youWish you every success.Let work together for our ever g
12、reater success.Thank you both for your hospitality and kindness.Ms.Li LiThank you so much for the very beautiful scarf.It is very kind and generous of you to have given it to me.I hope you have a wonderful time while you are visiting us on the Meredith campus.Barbara McKay 2.Refusal letter(formal)Mr
13、.and Mrs.Barry Greenregret that a previous engagementprevents their acceptingthe kind invitation to dinnerat the home ofMr.and Mrs.John Smithon Monday,the fourth of April.Refusal letter(Informal)Dear Mr.Hudson,I regret very much that,owing to a previous engagement,I cannot have the pleasure of accep
14、ting your kind invitation for Sunday next.Very sincerely yours,Tom Huber Exercise:Sample VersionProfessor and Mrs.Greenrequest the pleasure of the company ofMr.and Mrs.Williamson the occasion of the marriage of their daughterNancyToMr.Wang Qiangon Saturday 16th July 2004at 11 oclock a.m.at Smart Hal
15、l 2nd floor Furama HotelR.S.V.P.82523331 谨订于谨订于2004年年7月月16日（星期六）上午日（星期六）上午11点在富丽点在富丽华大酒店二楼综合厅为小女南西和王强先生举行婚华大酒店二楼综合厅为小女南西和王强先生举行婚礼。礼。敬请敬请威廉斯先生和夫人威廉斯先生和夫人光临光临 格林教授和夫人鞠躬格林教授和夫人鞠躬 敬请赐复敬请赐复 Exercise:Mr.and Mrs.Dell have been married for 40 years.The company wants to prepare a celebration for them.Please
16、write to invite Mr.John Green,Mr.Dells best friend,to attend the party held at 7:30 p.m.,September 8,2006 at Shangri-la Hotel.Remember to mention that semi-formal dress is preferred at the party.Mr.and Mrs.Dell have pleasure in inviting Mr.John Green to attend a party for celebrating their 40th wedd
17、ing anniversary at Shangri-La Hotel at 7:30p.m.on Monday,September 8,2006 R.S.V.P.Semi-Formal Dress Exercise:Turn invitation letter into a formal invitationDear Mr.Zhang Hua:We should like to invite you to attend the class of 93 reunion which will be held at 7:00 p.m.onSeptember 8,2006 at Hilton Hot
18、el to celebrate the 10th anniversary of graduation from Tsinghua University.We look forward to hearing from you soon,and hopethat you will be able to attend.Your sincerely,Li Qing Li Qing has pleasure in inviting Mr.Zhang Hua to attend a partyto celebrate the 10th anniversary of graduation at class
19、of 93 reunion in Hilton Hotel at 7:30p.m.on Monday,September 8,2006 Exercise:Write an invitation card and letter according to the following informationHost:Mr.Li Ming,Managing Director of ABC Company,ChinaGuest:Mr.William Woo,Managing Director of XYZ International,CanadaOccasion:A special reception
20、and dinner for its overseas clients on the 55th anniversary of ABC CompanyTime:7:30 p.m.Monday,October 9,2006Place:International Club,BeijingDress:FormalContact details:Ms.Kelly Wang,Secretary to Mr.Li Ming,Tel:010-15532156,Fax:010-15534112,Email:Other:hotel accommodation will be provided upon reque
21、st Mr.Li Ming Managing Director of ABC Company,China Cordially invites Mr.William Woo Managing Director of XYZ International,Canada to a specially reception and dinner on the 55th anniversary of ABC Company 7:30p.m.Monday,October 9,2006 International Club,BeijingContact Ms.Kelly Wang,Secretary to Mr.Li Ming for detailsTel:010-15532156,Fax:010-15534112,Email: Formal dress 祝您成功！
