1、Military Style CorrespondenceDavid R. Simonson, CAPT CAP中医免费资料 http:/ 10-1Administrative CommunicationsPREPARING AND PROCESSING CORRENSPONDENCEAFMAN 33-326USAF ManualCommunications and InformationDocument Styles MILITARY LETTER Formal Allows for changing format Uses understandable termsDocument Styl
2、es MILITARY LETTER Formal Allows for changing format Uses understandable terms MEMORANDUM Less Formal Format is standard and numbered May contain acronyms and terms that are foreign to outsidersCommon Components Header Identifies the Sending Agency Header Identifies the Sending Agency Date / SymbolC
3、ommon Components Header Identifies the Sending Agency Date / Symbol Introduction to SenderCommon Components Header Identifies the Sending Agency Date / Symbol Introduction to Sender Introduction to SubjectCommon Components Header Identifies the Sending Agency Date / Symbol Introduction to Sender Int
4、roduction to Subject Body of InformationCommon Components Header Identifies the Sending Agency Date / Symbol Introduction to Sender Introduction to Subject Body of Information ClosureCommon Components Header Identifies the Sending Agency Date / Symbol Introduction to Sender Introduction to Subject B
5、ody of Information Closure Attachments / Disclosure / DistributionCommon ComponentsFirst, Choose a style MEMORANDUM LETTERHEADERSTOHATCHI SENIOR SQUADRONCIVIL AIR PATROLUNITED STATES AIR FORCE AUXILIARYMAILING ADDRESS OR PO BOXMAIL CITY, ST 12345-6789HEADERSHEADQUARTERSCIVIL AIR PATROL NEW MEXICO WI
6、NGUNITED STATES AIR FORCE AUXILIARYMAILING ADDRESS OR PO BOXMAIL CITY, ST 12345-6789HEADERSHEADQUARTERSNEW MEXICO WINGCIVIL AIR PATROLUNITED STATES AIR FORCE AUXILIARYMAILING ADDRESS OR PO BOXMAIL CITY, ST 12345-6789HEADERSHEADQUARTERSNEW MEXICO WINGCIVIL AIR PATROLUNITED STATES AIR FORCE AUXILIARYM
7、AILING ADDRESS OR PO BOXMAIL CITY, ST 12345-6789MEMORANDUMSLETTERSMEMORANDUMS:SalutationMEMORANDUM FOR: SVRA/CCMEMORANDUM FOR: NM WING ADMINISTRATIONATTENTION: Corliss GrubertMEMORANDUM FOR: THE NATIONAL COMMANDER SW REGION COMMANDER NM WING COMMANDER SEE DISTRIBUTIONMEMORANDUMS:Sender and SubjectFR
8、OM: Joe E. Dogooder, LtCol TAWG/DOX 1000 First St. NW Anywhere TA, 00001-1010 (or)FROM: John J. John, TAWG/DOSUBJECT: IFR and Night Currency (date reference)MEMORANDUMS:Numbered Body1. This is a numbered line. The numbered line may be usedas a reference later in the document2. The left margin should
9、 always align based on the centerlineof the seal in the letterhead area.3. The second and subsequent lines following the numberedline should be left-justified.MEMORANDUMS:Signature ElementDANIEL F. ESPINOSAMajor CAPDANIEL F. ESPINOSAMajor CAPSquadron CommanderDANIEL F. ESPINOSA, Major, CAPDirector o
10、f OperationsMEMORANDUMS:AddendumAttachments:1. NM Wing policy letter 99-32. CO Wing policy letter 98-1Listing to contain Numbering like body.List below.If only one, place besideand do not numbercc: Col Fake, SWR/CCHEADERSUNIT DESIGNATIONCIVIL AIR PATROLUNITED STATES AIR FORCE AUXILIARYMAILING ADDRES
11、S OR PO BOXMAIL CITY, ST 12345-6789HEADERSDEPARTMENT OR HEADQUARTERSCIVIL AIR PATROL NEW MEXICO WINGUNITED STATES AIR FORCE AUXILIARYMAILING ADDRESS OR PO BOXMAIL CITY, ST 12345-6789LETTERS:SalutationCol Thomas L Todd, CAPSW Region Commander1234 Anywhere PlLeft Turn, TX 98765Dear Colonel ToddLETTERS
12、:SalutationCol Thomas L Todd, CAPSW Region Commander1234 Anywhere PlLeft Turn, TX 98765Dear Colonel ToddAbbreviation without punctuationFull AddressFull Title in the salutationLETTERS :Sender, Subject, & BodyOMIT DO NOT USE IN LETTERSThis is where Sgt DeHarts english composition training pays off. U
13、se an opening, complete a thought, introduce the next paragraph, and move on.ONE SUBJECT PER DOCUMENT, PLEASEClose by reviewing the subject matter.LETTERS :Indented BodyThis is an indented paragraph. Each paragraph should begin with an indentation to call attention to the beginning of topic.The inde
14、ntation should be no greater than inch. You May allow greater indentation if itemizing or listing within aParagraph, such as:1. Making the topic into a checklist2. Calling attention to items of importanceLETTERS :Close and Signature ElementSincerely, DANIEL F. ESPINOSA, Major, CAPAlways use sincerel
15、yIndent right of centerPlace 5 lines between close and nameLETTERS :AddendumAttachments:1. NM Wing policy letter 99-32. CO Wing policy letter 98-1Listing to contain Numbering like body.List below.If only one, place besideand do not numbercc: Col. Fake, SWR/CCLets Review what weve learned:Memorandums
16、 have seals in the Upper Left corner.Letters do not.Lets Review what weve learned:Memorandums are introduced with MEMORANDUM FOR: ALLCAPS/SYMATTENTION OF: Upper and LowercaseLetters introduce with Title NameAddressDear Lets Review what weve learned:Memorandums have a subject lineLetters introduce th
17、e subject in the first paragraph.Lets Review what weve learned:Memorandums have a numbered body, aligned with thecenter of the seal.Letters have indentations for each paragraph and more indentation for lists.Lets Review what weve learned:Memorandums close with a signature only.Letters close with Sin
18、cerely,and then a signature block.Air Force Manual 33-326A 68 page manual from Nov 1999 which serves to illustrate the Air Force standard. This document might serve to clarify CAPR 10-1 until a suitable revision can be obtained.Available electronically at http:/afpubs.hq.af.mil” 5/8 “ HEADQUARTERSCI
19、VIL AIR PATROLUNITED STATES AIR FORCE AUXILIARY1Jan03MEMORANDUM FOR USAF-CAP-SWR/LOFROM: NM WING CAP/CCSUBJECT: Sample Memorandum FormatAir Force Manual 33-326” 5/8 “ HEADQUARTERSCIVIL AIR PATROLUNITED STATES AIR FORCE AUXILIARYPO BOX 12345, AIR FORCE BASE TX 543211Jan03MEMORANDUM FOR USAF-CAP-SWR/LOFROM: NM WING CAP/CCSUBJECT: Sample Memorandum FormatAir Force Manual 33-326Finis
