1、Topics CoveredOrder lettersacknowledgements9 Order Letters and AcknowledgementOrder letters and acknowledgement 02Drafting an order letter03Order forms 01What is an order letter04Acknowledgement of an order letterOffer some inducement9 Order Letters and AcknowledgementWhat is Order Letter?What is Or
2、der Letter?An order is an offer to buy goods or service.It is a written notification of purchase from buyer to sellers.Order letter will be written by a concerned authorized person who wants to place an order or place a purchase request to a company.2022-12-99 Order Letters and AcknowledgementDrafti
3、ng an Order LetterDrafting an Order Letter The letter should include the detail description of the goods that are to be ordered.The delivery time should be specifically mentioned in such a letter.In the order letter,you also should tell the reader the mode of transportation,payment terms,and discoun
4、t factors.At the end of the letter,make a formal request about a timely delivery,desired receipt date or the shipping location.2022-12-99 Order Letters and Acknowledgement12/9/2022product specificaitoncolorstylesizequalityquantitygradeweightnamematerial9 Order Letters and AcknowledgementSample Lette
5、r12/9/2022Big Sound368 Palm Palace BoulevardMiami,FL 33166-0064Fax:305.555.0500 August 27,2018Mr Gavin FarnsworthIKEA Olando4092 Eastgate Drive,Orlando,FL 9 Order Letters and Acknowledgement12/9/2022Dear Mr FarnsworthThank you for the quotation of August 19,2018 for delivery and installation of new
6、furniture for the refectory and office area of our company.Please supply the following goods mentioned in your quotation:6 EKEDALEN extendable tables US$149 ea$89424 STEFAN chairs US$25 ea$6008 MICKE computer work stations US$139.99$1119.928 MARKUS swivel chairs US$229$1832$4445.92 Transportation$22
7、0 Installation$60$4725.92We look forward to receiving the above mentioned goods by September 23.Yours sincerelyHannah HosseinHannah Hossein9 Order Letters and Acknowledgement12/9/2022Oriental Weave Co.Ltd.Ma Tau Wai RoadHung Hom Kowloon,HKSARFax:54962133 Tel:5496234514 September 2018Mr Tim Lin,Sales
8、 ManagerWOO JOO Technology Pte Ltd3 Irving Road,#5-08,IrvingDear Mr LinThank you for your letter and catalogue of September 6.We agree to your quotation and payment terms.Please find enclosed our purchase order number 201-378.Please note that we have requested expedited shipping,since we need these
9、items urgently.If the expedited shipping will not be fulfilled,please inform us as soon as possible because we cant use these items later than September 30,2018.Yours sincerelyBrendon GregBrendon Greg9 Order Letters and AcknowledgementOrder form12/9/2022Most companies have their own websites,so cust
10、omers can order the merchandise on line.What you should do is to fulfill the form.Sometimes you will get a computerized one by email.The order form usually includes the product description,transportation mode,discount and etc.9 Order Letters and AcknowledgementSample 112/9/20229 Order Letters and Ac
11、knowledgementSample 212/9/20229 Order Letters and AcknowledgementAcknowledgement of an orderAcknowledgement of an order12/9/2022Some companies may require a written confirmation letter for all orders,even if the order is sent by e-mail.Other companies may reply in the form of orders received,so orde
12、rs sent by e-mail will be acknowledged by e-mail,and orders sent by fax will be replied by fax9 Order Letters and Acknowledgement12/9/2022Example 1 Dear Mr HosseinThank you for your order of August 27,2018.We are very pleased to confirm your order of 6 EKEDALEN extendable tables,24 STEFAN chairs,8 M
13、ICKE computer work stations,8 MARKUS swivel chairs,for a cost of$4725.92.Please use the enclosed catalog to confirm the item numbers of your order.Enclosed are our standard payment forms.If you want to pay in advance,please complete the relevant form and send it back to us at your earliest convenien
14、ce or contact us for other payment options.Thank you for your order.We look forward to serving you.Yours sincerelyGavin FarnsworthGavin FarnsworthGavin Farnsworth 9 Order Letters and Acknowledgement12/9/2022Example 2 Dear Mr LeeThank you for your order for 10 potable foam fire extinguisher(MFZ 5kg e
15、ach).Special care will be devoted to the execution of your order.We will notify you as soon as the consignment is ready for transport.We hope this first order will lead to further business.Yours sincerelySidney WongMr Sidney Wong9 Order Letters and Acknowledgement12/9/20229 Order Letters and Acknowl
16、edgementSample lines Opening paragraph1.Thank you for your quotation of September 12.感谢您九月十二日的报价。2.Many thanks for the demonstration of your security equipment last Friday.It was very impressive.非常感谢您上周五关于消防设备的演示，令我们印象深刻。3.Further to our telephone conversation this morning,I should like to confirm d
17、etails of the order which we discussed.关于我们今天上午的电话交谈，我想跟您确认下我们所讨论的订单细节。12/9/20229 Order Letters and AcknowledgementSample lines Main paragraph1.I have pleasure in ordering the following goods.我很乐意订购下列货物。2.I should like you to send me the following items.请寄来以下货物。3.Please arrange to deliver to us the
18、following goods as soon as possible.请尽快发来以下货物。12/9/20229 Order Letters and AcknowledgementSample lines Enclosing paragraph1.We find your terms satisfactory,and look forward to receiving the above mentioned goods by September 28.我们认为贵方的条款令人满意，并期待于9月28日收到上述货物。2.Payment terms shall be standard 2%-10/NET 30.十天内还款，2%的折扣，30天内付款，需付全额。3.Please deliver all items no later than September 30,2018.请2018年9月30日发来所有货物。The EndThe End
