1、Effective Presentation SkillsBy NEHA K2Why Presentation Skills Training?To structure your presentation to deliver your key messages To hide visible signs of nerves To maximize voice projection to create impact To Develop powerful body language To design and use visual aids to support your message To
2、 deliver effective presentations What not to do while presenting?By NEHA K3Definition&Importance of Presentation“A structured,prepared and speech-based means of communicatinginformation,ideas,or arguments to a group of interested people in orderto inform or persuade them”To inform,inspire,entertain,
3、demonstrate,prove and to persuade,that isan objective of a good presentation By NEHA K4Objective Of PresentationThe single most important observation is that the objective of communication isNot the transmission but the reception.The whole preparation,presentationand content of a speech must therefo
4、re be geared not to the speaker but to theaudience The main problem with this objective is,of course,the people to whom you aretalking.By NEHA K5The PlanIt is difficult to over estimate the importance of careful preparation.Five minutesOn the floor in front of senior management could decide the acce
5、ptance orrejection of a proposal.As a rule of thumb for an average presentation,no less than half an hourshould be spent in preparation for 5 minutes of talking Suppose you have a talk to give,where do you start?By NEHA K6The PlanFormulate Your ObjectivesThe starting point in planning any speech is
6、to formulate a precise objective.This should take the form of a simple,concise statement of intent.Focus is key.If you do not focus upon your objective,it is unlikely that the audience will.Identify the Audience The next task is to consider the audience to determine how best to achieveyour objective
7、s in the context of these people.Essentially this is done byidentifying.Their aims and objectives while attending your presentation.By NEHA K7The PlanStructureAll speeches should have a definite structure or format;a talk without a structure is a woolly mess.If you do not order your thoughts into a
8、structuredmanner,the audience will not be able to follow them.Sequential Argument One of the simplest structures is that of sequential argument which consists of a series of linked statements ultimately leading to a conclusion.However,thissimplicity can only be achieved by careful and deliberate del
9、ineation betweeneach section.By NEHA K8The PlanPyramid There are two main advantages to this style for presentations.Firstly,it canIncrease the audiences receptiveness to the main ideas.The secondadvantage is that the duration of the talk can be easily altered by cutting thetalk.The Meaty Sandwich T
10、he simplest and most direct format remains the meaty sandwich.This is theSimple beginning-middle-end format in which the main meat of the exposition isContained in the middle and is proceeded by an introduction and followed by asummary and conclusion By NEHA K9Structuring the PresentationBeginningTe
11、ll them what your going to tell them“Getting attention Statement of theme Building rapport Audience needs By NEHA K10Structuring the PresentationMiddle“Tell them Points to be made Support material,examples,references,visual aidsPossible audience objections/queriesBy NEHA K11Structuring the Presentat
12、ionEndTell them what youve told them Reiterate the theme Summary of points By NEHA K12The DeliveryWhatever you say and whatever you show;it is you,yourself which will remainthe focus of the audiences attention.There are five key facets of the humanbody which deserve attention in presentation skills:
13、The Eyes The VoiceExpression The BodyBy NEHA K13Body LanguageDo not stand in front of the screen when the projector is on“SMILE”Dress for successKnees unlocked,head up and shoulders released downMake eye contactBreathe and relaxDo not lock your armsMoveConnect with an audienceClose positively By NEH
14、A K14What to wear.The must rules Look at the whole picture and check every element of your appearance,starting at your head and ending at your feet.Hair StyleMake UpThe outfit By NEHA K15The Three(3)Presentation EssentialsUse Visual Aids where you can use large,bold letters for headlinesNot more tha
15、n 2 different types of fonts in the presentationArial,Comic Sans to be used than Times New RomanCharts,Graphs,pictures,etc to be usedTransition effects:Blinds,Boxes,Checkerboards,Dissolves&WipesProps:Toolbox,notepads,clockBy NEHA K16The Three(3)Presentation EssentialsRehearse,Rehearse,Rehearse“If yo
16、u fail to prepare,you are prepared to fail”Rehearse against the clockPlan to rehearse your presentation out loud at least 4 timesMemorize your scriptVideo or tape record yourselfBy NEHA K17The Three(3)Presentation EssentialsThe Rule of ThreeWe remember three thingsThere are three parts to the presen
17、tationLess is moreBy NEHA K18Overcoming the Fear of Public Speaking9 Ps:“Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation”.Know the room Know Your MaterialLearn How to Relax Visualize Yourself SpeakingConcentrate on Your MessageUse involvement techniques(p
18、articipation)Learn participants names and use themEstablish your credibility early by stating your experience,qualifications,successes etcUse eye contact to establish rapportObtain information about the audience in advanceManage your appearance(dress comfortably and appropriately)Use your own style(
19、dont imitate someone else)Introduce yourself to the group in advance(via a social context)By NEHA K1912 telltale signs that Audience is not ListeningStart to look downTouch or rub the face,hand or hair Eyes glaze over and look at the screenFidgetYawnFlip through their notesMake copious notesSigh hea
20、vily Lie back in the chair and cross their armsScan across the roomWhisperTap their feetBy NEHA K20Tips and Techniques for EffectivePresentation SkillsBy NEHA K21Tips and Techniques for Effective Presentation SkillsMaintain good eye contactTaking a standVary your speaking volumeUse pausesDo not read
21、 your presentationGive handoutsPrepare and be confidentUse props,stories,questions,clips,examples etcBy NEHA K22Tips and TechniquesFor DeliveryIf you have handouts,do not read straight from them Do not put both hands in your pockets for long periods of timeSpeak to the audienceNOT to the visual aids
22、Speak clearly and loudly enough for all to hear Learn the name of each participant as quickly as possible Circulate around the room as you speak List and discuss your objectives at the beginning of the presentation Get to the presentation before your audience arrives;be the last one to leaveBy NEHA
23、K23Presentation Planning ChecklistPre Presentation CheckoCheck the audience seating arrangement.If it is unacceptable to you,modify it to suit your needs oCheck the podium or stage.Decide how you are going to arrange your workspace to make your talk run smoothlyoVisualize your self speaking&make sur
24、e you know all your participants nameoIf you plan to use the chalkboard at any point,make sure chalk and erasers are available Cont.By NEHA K24PresentationDoes your introduction grab participants attention and explain your objectives?Do you follow this by clearly defining the points of the presentat
25、ion?Do the main points need support from visual aids?Is the conclusion strong?Have your tied the conclusion to the introduction?Delivery Are you knowledgeable about the topic covered in your presentation?Do you have your notes in order?By NEHA K25AppearanceoMake sure you are dressed and groomed appr
26、opriately and in keeping with the audiences expectationsoPractice your speech standing(or sitting,if applicable),paying close attention to your body language,even your posture,both of which will be assessed by the audience.Visual Aids oAre the visual aids easy to read and easy to understand?oAre they tied into the points you are trying to communicate?oCan they be easily seen from all areas of the room?By NEHA K26
