1、商务英语听说教程上-Unit-5Business-Meeting Look at the pictures and discuss the following questions with your partner.1)How do you define the term“business meeting”?2)Why do people have business meetings?3)What are the general procedures of holding a meeting and the necessary preparations for each step?Part A
2、 Part A -Task 1 ConversationListen to the following conversation and fill in the missing words.David:Alisa,the meeting is for 1：30 this afternoon.Have you made the necessary?Alisa:Yes,the room is ready for the meeting.I have put water,pens and name cards on the table for each .David:Good,I think you
3、 should prepare the and some on the table.Alisa:I see.Ive already done that.David:What about the?Alisa:There was something wrong with the screen but it has been repaired.David:Well done,I have come to tell you that you have to during the meeting.Alisa:Should I write down all words that everyone says
4、?David:No.it is unnecessary and difficult to write down all words,you just .Alisa:Thats OK.David:So everything is clear.I hope our organization of the meeting will be successful.Alisa:So do I.scheduledarrangementsparticipantminute book spare copies of the agenda projectortake the minutesmake a note
5、of the topic which are discussed and the results of the discussionPart B Part B -Task 1 Vocabulary BuildingMatch the Chinese translation with the word or phrase which has the similar meaning.2.initial investment3.feasible adj.4.purchasing power5.luxury mittee n.8.motion n.7.take a vote9.table v.10.e
6、ndorse v.1.declare v.11.consensus n.12.agenda n.13.in advance14.keep to the point15.confirm v.16.approve v.17.minutes n.18.anticipate v.Part B Part B -Task 2 Conversation*1.You are going to hear a conversation from a business meeting of Company A.Listen to it once and answer the following question.W
7、hat is the objective of the meeting?*2.Listen to the conversation again and complete the missing information.The objective is:To discuss whether to build a shopping mall in the city.CP:Were here to discuss whether to construct a shopping mall in this city.Now .I want Peter to provide some informatio
8、n.Peter:The mall is on Jiefang Road.Itll be a one-stop consumer site for shopping,dining,entertainment and culture services.200 million is needed for initial investment.Thank you.CP:_?Sally:I dont think its feasible.The rise of shopping mall should be based on an average income of$10,000 per year,bu
9、t in this city Ann:Sorry,I think we shouldnt ignore the rich mens purchasing power here.Sally:But the key point is that the real rich men seldom buy luxuries at homeBen:Mr.Chairman,_?The mall must follow Chinas national conditions.Luxuries are not our main business and we should attract many popular
10、 brands.CP:OK,thanks._,Peter?Peter:I just worry about the funds.Ann:_,we can try to obtain the support of local government.After all,the shopping mall is Public Handy Project.CP:Great.OK,lets what weve got so far.We knew that much trouble is awaiting us,but we shouldnt be afraid of them.Well,.Thank
11、you very much.I declare the meeting openHow do you feel about this proposalmay I have a word hereWhats your view on thisIn my opinionsummarize that seems to be all the time we have todayPart B Part B -Task 3 Monologue*1.A senior consultant is talking about committee operation.Listen to the monologue
12、 once and answer the following questions.*2.Listen to the monologue again and decide if the following statements are true(T)or false(F).1)An effective chairperson should be flexible in chairing a meeting.2)For a formal meeting,the agenda is usually circulated to all participants on the spot.3)The ag
13、enda for an informal meeting doesnt have to be organized in logical order.4)All items on which a decision is to be taken should appear on the agenda.5)The content of the minutes must be detailed regardless of the anticipated readership.1)What is the purpose of an agenda?2)What are reported in minute
14、s?The purpose of an agenda is to speed up the meeting and keep everyone to the point.Details of the time,date and duration of the meeting and the names of those present.FFFTTTask 1 ReadingTask 2 Role-playMake a role-play in groups of four with the help of the following situation.Read the following p
15、assage and then report the idea that you remember to your classmates and tell what impresses you most.Company X is going to have a meeting.The chairman will preside the meeting.Speaker A says that the new products has made a great success and suggests an increase in the production.Speaker B asks the
16、 chairman if it would be possible for the company to have a farewell party for the Senior Accountant who has been with the company since its formation 30 years ago and now is due to retire and if the chairman could make a speech at the dinner.Speaker C reports the progress in the companys moving to
17、a new building.Business Meetings*Business meetings can either be a useful way to communicate information to essential staff members or a drain on valuable company resources.Organizing and conducting effective meetings is a requirement for many job descriptions.There are several types of meetings.Tea
18、m and status meetings are two of the most common.*Team meetings are one of the most regularly scheduled meetings in the business environment.The starters should have careful planning and a stated objective and a detailed agenda should be sent to all participants at least a week before the meeting.Th
19、e objective should be clear and succinct.Provide time limits for each agenda item.*The meeting should also start on time.Each agenda item should be discussed.Be careful to keep the discussion related to the listed topic.If the discussion is not accomplishing anything in the way of providing essentia
20、l information or solving a problem-move on to the next topic.If a new topic merits further discussion,take note of the topic and include the item on the agenda for the next meeting.*Status meetings are handled differently.Project Managers often use status meeting to revise project plans,update stake
21、holders,and manage the dependencies between concurrent tasks.The agenda for these types of meetings is usually much more specific than a general meeting.Status is reported on a project,account,or client.The objective for this type of meeting is for all participants to indicate progress on their indi
22、vidual tasks in order to assess the status of the entire project.*Business Meetings serve a vital role in disseminating information,providing project status,and facilitating communications between team members.Conducting them in the most effective manner fulfills the goals set out by the organizer,a
23、nd ensures that company time and resources are not wasted.Suggested answers:1)Business meetings are meetings held for business purposes.They play an important role in the daily operating of enterprises.Suggested answers:2)There are several reasons why meetings are held:reaching decisions in a meetin
24、g means that all the participants can feel more committed to the decision;more information is available;and different ideas can be contributed.Suggested answers:3)Procedures of holding a meeting：Call to Order Roll Call of Officers Reading of Minutes Reading of Correspondence Reports of OfficersReports of Staff and CommitteesUnfinished BusinessNew BusinessGood and WelfareAdjournment
