1、12BRAC Training&Resource Center3456Watch telling us:7W=WordsA=ActionsT=ThoughtsC=CharacterH=HabitsManaging Time 8The PastThe Future(Dead and Gone,Only Memories)(Imagination and Dreams)The NowZone of ActionManaging Time Managing time is the same as managing our life.What we do with our time will dete
2、rmine what we do with our life.Time,in turn,is nothing other than a series of NOWS.The only time you have control over or which you really have to do anything is now.9Managing Time 10Life ManagementTime ManagementNow ManagementPrioritizationManaging Your MindAwarenessNowAwarenessManaging Time When y
3、ou add up all the NOWS you have to act in,you end up with 1440 minutes per day11Managing Time Whether you are Prime Minister of a country or a Cook for a kitchen,exactly the same amount of time is available to you.That is why time is called the most socialistically distributed of all resources!12Bli
4、ssful Here-Now(The Point of Action)13Things toDo TodaySmart ObjectivesKey Result AreasVision for My lifeMy ValueAwareness/BlissManaging Time Urgent vs Important MatrixCrisisFire-fightingLast-minute deadlinesQuadrant IPlanningInnovationCreative workSelf-renewalResearchQuadrant IISome phoneSome interr
5、uptionSome meetingsSome paper,mail,reportsQuadrant IIIGossipChit-chatLong tea breaksUseless diversionary activityQuadrant IV14Managing Time 15No improvementsNo planningErrors,mistakesoverlookedCrisis managementFire-fightingLack of timeManaging Time 16No delegationNo development of subordinatesSubord
6、inates not takingon load or makingtoo many mistakesI have to do Everything myselfI dont haveAny timeIm exhaustedManaging Time The song that I came to sing remains unsung.I have spent my days in stringing and unstringing my instrument.Rabindranath Tagore17Practical Tips for improving using now well1.
7、Set your objectives.in alignment with your mission,strengths and deeper values.Remember that this life is all you have.Make every moment count.182.Make specific action plans.showing the action steps you need to take to achieve your objectives.When each big objective is broken down into smaller tasks
8、,it becomes much easier to move towards.“Inch by inch,it is a cinch!With small mouthfuls of rice,you can eat up a whole granary.Prioritize all tasks.193.Become more insightful of how you are actually spending your time by maintaining a time-log.This s a record of your activities in the format shown
9、below:2021DateActivityTimeTime SpentQuadrantFromTo5.6.98Dressing up77.3030I Breakfast7.308.1545II Traveling8.159.1560I Project report9.1510.4560I Meeting with project staff11.0012.3090IITotal Time spent:Quadrant I =Quadrant II =Quadrant III =Quadrant IV =224.Eliminate time-robbers.The time-log will
10、help you find them.Start with your biggest time-wasters.Generate creative ideas to lick the problem.All problems also come with solutions.We have to look for them.23Practical Tips for improving using now well5.Schedule and plan your days and weeks just as a good artist would make beautiful paintings
11、.Bring in harmony and balance.24Practical Tips for improving using now well5.1 Avoid over commitment and be realistic while planning schedules.Allow flexible time for crises and interruptions,and schedule at least one hour each day for self-development and exercise.25Practical Tips for improving usi
12、ng now well5.2 Do not forget to schedule some time for meditation.Treat each week as a work of art and yourself as its creator.It is amazing how life actually begins to follow the pattern that you create for it.26Practical Tips for improving using now well5.3 As you think,so you become.Make your who
13、le life a beautiful work of art.276.Take care of your energy balance.Remember the equation.2829Available Energy=(Energy released from within Energy lost in supporting negative behavior)7.Use a good diary to record and track your objectives,prioritize your schedules,put down your ideas and a variety
14、of other uses,which you can creatively think of.308.Maintain a neat and organized desk and filing system.Use the TRAF method to sort out the paper messes on the desk.The TRAF method is a simple device which says that every paper on your desk needs to be processed using one of the four actions given
15、below.31TRAF32T=Trash.Throw the paper away into the wastepaper basket,often described as a mans second best friend(After the dog)R=Refer.It to somebody else for action along with brief comments.A=Action.Prioritize all the papers based on their importance and hold them for action.Keep them in neat fo
16、lders for easy access.F=File.papers in a good filing system.9.Use everybodys strengths to the fullest.Rather than think of this as delegation,if we see it as enabling people to give their very best,you will not only release their energy,but also save some of your own.Always look out for opportunitie
17、s to let others use their strengths and talents.This liberates your time and it helps others to grow.3310.Learn to understand and dissolve the habit of procrastination.Procrastination,or putting off till tomorrow what we can do today,is a great barrier in the natural flow of creative action.Develop
18、the habit of completion and action now by tapping into your core of pure awareness.34Developing the Habit of CompletionThe Roman philosopher,Marcus Aurelius,once said,Do not act as though you had a thousand years to live.Many of us often do this.We put off things perpetually,and in the process miss
19、the ever-flowing joy of dynamic action.35Non-judgmental Awareness is the KeyHabits are like old comfortable shoes.Changing an unproductive habit requires awareness,action and a review of the consequences of our actions.Judging,fighting and condemning yourself does not change a habit.36A Practical Ex
20、ercise for Changing Habits1.Write down the habits you want to change.The inner stance should be of a loving witness and not a condemning fighter or judge.2.Write down your goal in a finished form.Make your results measurable.Describe the goal positively,for example,100 percent completion rather than
21、 0 percent procrastination.373.List down all the problems created by the habit for you.4.Now list down all the benefits of changing the habit.5.Visualize yourself actually carrying out the new behavior.Picture yourself behaving in the exaggerated opposite way of your unproductive habit.For example,i
22、f you want to improve your assertiveness,visualize yourself behaving in an extremely positive,open and energetic way.386.Allow no slippages.Each time you find yourself,slipping,stop.Take a few deep breaths.Draw strength from your silent and free innermost core,and change to the new pattern.397.Enlis
23、t the support of others.Involve close relatives or friends in the change process to encourage consistency,persistence and firmness.408.Use visual reminders in the form of affirmations,sentences on cards fixed at prominent places which state your new behavior.9.Be positive.Reward yourself.Mediate.41A
24、 Practical Exercise for Changing HabitsFor all sad words of tongue or pen,the saddest are these:It might have been done!42Practical Tips to Overcome ProcrastinationImagine you had only six months to live.Look hard at life and act now.Substitute anxiety about the future with ACTION NOW.Do it in small
25、 bits.Live fifteen minutes at a time.Begin now.youll enjoy it!Choose timings and set-ups that match your natural energy rhythms.43Practical Tips to Overcome ProcrastinationGive your own identity and goals a chance.Ask what is really important to you.Keep time for your own needs.Overcome fear of fail
26、ure or of being judged by action.One act of courage can eliminate fear.Doing is far more important.Settle for less than perfect.Dont attempt the impossible.44Practical Tips to Overcome ProcrastinationLook at your now with awareness.Look at your fear and ACT.Remember the Hassidic prayer:“If I am not
27、for myself,who will be for me?If I am for myself alone,what use am I?And if not now,when?Say,“I am doing it now(about a task),and then act on the task each time after you have said it.This builds a powerful habit.Take an incremental approach to completion.45Practical Tips to Overcome Procrastination
28、Use a leading edge or key task to trigger the whole action.Make a public commitment.Reward yourself when the task is completed.Compete with yourself.Get into the completion habit.46Practical Tips to Overcome ProcrastinationFinish one ask at a time.Then move on to another.Prioritize and attack A cate
29、gory items.Focus your attention on the job until you finish it.Complete what you start.If you want the world to change,dont complain about it.Do something.Use the GOYA(Get Off Your Anatomy)approach!47Practical Tips to Overcome ProcrastinationVision without action is merely a dream.Action without vis
30、ion just passes the time.But vision with action can change the world.Joel Arthur Barker48How to Control your use of time49Make optimumUse of your peakEnergy time.3.Plan and Schedule the useOf your timeWeekly jand dailyEliminate or Reduce as many Distractions as possibleInclude room forUnexpected eve
31、nts2.EliminateUnnecessary andInappropriateActivities1.EstablishResponsibilitiesPriorities andobjectivesDelegate asMuch aspossible50Examples of Common Time Wasters Self-generatedEnvironmentalDisorganizationProcrastinationInability to say NOLack of interest(attitude)Burn-outGossipUnnecessary perfectio
32、nismOthers:VisitorsTelephone callsJunk mail Waiting for someoneUnproductive meetingsCrisisTea/coffee time conversationsUnused reportsOthers:Prime TimeWhen considering a daily schedule,its a good idea to keep your energy cycle in mind.Some people are at their best early in the morning.Others peak in
33、the afternoon.Whenever possible,try to plan your daily schedule to match your prime time.You will not always have control but consider such ideas as reading,responding to mail or returning phone calls after lunch if your prime time is in the morning.51Typical Energy Cycle52100%0%8.00 amNoon5.00 pmTime Wasters-Indecision-Interruptions-Over-work-Haste-Inability to delegate-Lateness-Gossip-Meeting53-Failure to communicate-Lack of Focus-Fatigue&Related Problems-Over-phoning-Social Source:Wakhlu,Arun,1999“Managing from the Heart-Unfolding Spirit in People and Organizations”5455THANK YOU
